Veco-lettingsandmanagement™

For property companies that manage, account for and market lettings properties, Veco-lettingsandmanagement™ uniquely allows the storage of Owner, Property and Tenancy details in a single powerful and flexible software solution.

As a SQL-Server database product, Veco-lettingsandmanagement™ will provide a total service to your clients from the initial point of contact through to the end of a tenancy. Applicants can be automatically matched with suitable properties, and behind the scene automation presents applicants with access to their individually prepared list of property choices. The software allows the recording of diary events such as viewings and appointments and will automatically upload property details to the most popular property web "portals".

Standard letters and window cards can be produced, and companies with multiple offices can share applicant and property details.

Veco-lettingsandmanagement™ features a full double-entry, RICS/ARLA/CNR compliant accounting suite. The storage of all information relevant to carrying out a full letting, property management, and client accounting service to clients is available. The property management facility records comprehensive details about the property and tenancy, and includes an Outlook style diary for scheduled inspections and gas safety checks, and allows for the management of maintenance jobs. The accounting suite manages the collection of rent, and payment of supplier invoices, and automatically calculates fees, CNR tax, and payments to the Owner.

Detailed landlord statements can be produced at any time, and a comprehensive reporting facility is included.

Detailed reporting is provided along with one click instant management reports. The flexible design allows for comprehensive user or departmental parameterisation including user defined fields.

As part of the Veco™ family of products, Veco-lettingsandmanagement™ can be utilised into a full Veco-onesystem™ solution for those clients seeking a single contact based, single software solution across their entire business.

Lettings and Property Management Features:

• Windows XP / Vista
• SQL Server 2005 database
• Multi-Office Client-Server design
• Microsoft Terminal Services compatible

• Contact Details (Owner, Supplier, Applicant, Tenant, General)
• Property Details
• Postcode Validation (optional)
• “Quick Entry” forms for contacts and property details
• Secure File Notes
• Deal / Tenancy Processing
• “Workflow” Procedures
• User “Task” List

• Office/Department Calendar
• Individual User Diary
• Property Marketing Details & Photographs
• Property Marketing List
• Applicant to Property Matching and e-mail/SMS notification
• Applicant and Property Activity Notes

• Accounting Periods
• Chart of Accounts
• Double-Entry Accounting
• “Secure” Transaction Posting
• Multiple Bank Accounts
• Sortcode Validate (optional)
• Regular Charges
• BACS Support for payments
• Standing Order Importing from bank
• Cheque printing
• Bank Reconciliation
• Fee Invoicing
• Duplicate Supplier Invoice Detection
• Rent/Ground Rent Invoicing
• Quick “Tenant Monies” processing
• Rent Guarantee facility
• Fee and Tax Calculation
• Fee Forecasting
• Apportioned Owner Payments
• Outstanding Invoices
• Monthly Owner Statements
• Quarterly Tax Returns

• Works Orders
• Insurance Policies
• Key Logging
• Mail Merge Letters
• Void Periods reporting

• Reporting
• Comprehensive “Grid” Reporting
• Report Exporting to Excel, PDF, RTF, HTML
• Charts
• Form Layout Configuration
• User-Defined Fields
• User/Form level security
• Internet Property Uploading

• Automated processing and reminders using “TaskCentre” (optional)

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